Job Description
Description
Estimator & Project Coordinator
Location:
Machesney Park/Loves Park, IL -
LOCAL CANDIDATES ONLY
Company:
Interstate Graphics / CorPro Visual
Position Summary
We are seeking a highly organized, detail-oriented
Estimator & Project Coordinator
to support our growing print and signage operations. This role is responsible for preparing accurate quotes, coordinating project details from order through production handoff, and helping ensure jobs move through the business efficiently and profitably.
This is a key internal role that sits at the intersection of sales support, customer communication, production coordination, and project execution. The right candidate will be comfortable managing multiple priorities, communicating clearly with customers and internal teams, and driving tasks to completion in a fast-paced environment.
Key Responsibilities:
Estimating & Quoting
Prepare accurate and timely estimates for print, signage, graphics, sub-straights and related projects
Review quote requests for completeness and follow up internally or externally to gather missing information
Work with vendors and internal teams to source materials, pricing, freight, and outside services as needed
Understand production methods, material options, installation considerations, and routing in order to build accurate quotes
Maintain quote records and assist with quote follow-up as needed
Help prioritize quote activity based on urgency, project size, and strategic importance
Project Coordination
Assist in moving awarded jobs from quote to production with a clean and accurate handoff
Coordinate project details across sales, production, installation, purchasing, and vendors
Track timelines, proofs, materials, and key milestones to help keep projects on schedule
Communicate status updates, open items, and next steps clearly to internal teams and customers
Help identify and resolve project issues before they impact delivery, margin, or customer satisfaction
Support job documentation and workflow accuracy within company systems
Customer & Internal Support
Serve as a responsive point of contact for assigned quotes and projects
Support customer communication related to estimating, project details, status updates, and execution
Partner closely with leadership on key accounts and more complex opportunities
Work cross-functionally with operations, production, installation, customer service, and accounting as needed
Requirements
Qualifications
2+ years of experience in estimating, project coordination, customer service, inside sales, or account support in print, signage, manufacturing, graphics, sub-straights, construction, or a related industry preferred
Strong organizational skills and ability to manage multiple projects and deadlines at once
Excellent written and verbal communication skills
Strong attention to detail and follow-through
Comfortable working in ERP, estimating, CRM, and Microsoft Office systems
Ability to think critically, solve problems, and operate with urgency
Experience in wide-format printing, signage, retail graphics, branded environments, or installation coordination is a plus
Key Traits for Success
Highly organized and process-driven
Responsive and dependable
Strong sense of urgency
Commercially aware and margin-conscious
Able to manage details without losing sight of deadlines and customer expectations
Team-oriented with a willingness to jump in and help wherever needed
What Success Looks Like
Quotes are turned accurately and on time
Jobs are handed off cleanly and tracked effectively
Internal communication improves
Customer response times improve
Fewer details fall through the cracks
Projects move faster with less chaos and stronger margin protection
Job Tags
Work at office, Local area